Our client is seeking a reliable and detail-oriented Administrative Assistant & Bookkeeper to join a small office team supporting a residential property located in Southampton, NY. This role combines general administrative support, reception responsibilities, and bookkeeping functions. The ideal candidate is highly organized, professional, and able to manage multiple tasks independently while maintaining accuracy.
Responsibilities:
Greet and assist visitors, answer and direct phone calls, and serve as the first point of contact for the office
Provide general administrative support to the property management and operations team
Track purchases, budgets, and expenses using Excel and accounting software
Maintain and reconcile petty cash and site check account
Review, code, and process invoices for payment
Monitor and document ongoing property projects
Calculate and record weekly staff hours and time off for payroll processing
Maintain organized electronic and paper filing systems
Order and manage office supplies as needed
Ensure timely completion of assigned tasks and meet deadlines
Qualifications:
Proficiency in Microsoft Word and Excel is required
General bookkeeping and accounting experience
Strong attention to detail and organizational skills
Ability to work independently and manage time effectively
Knowledge of financial/accounting software is helpful
Must hold a valid driver’s license
Schedule: Monday–Friday, 7:00 AM – 3:30 PM
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